Academic Grading, Examinations & Timetable

Goal: Manage school-wide timetables, define grade boundaries, conduct multi-class exam events, and execute the two-tier teacher approval workflow for student report cards.

This guide is for Administrators, Class Teachers, Subject Teachers, and Parents.

1. School-Wide Timetable Management

The timetable in EduTrack is controlled centrally at the Grand School Admin level.

Administrator Setup:

1. 1
   Navigate to Timetable. Open /dashboard/timetable
2. 2
   Bell Schedule: Click Setup Bell Schedule to define periods (start/end times) and break intervals school-wide.
3. 3
   Timetable Builder: Switch to the Grid Builder tab.
4. Select a Class and Day of Week.
5. Assign Subject and Teacher to each period slot.
6. Real-time conflict detection alerts you if a teacher is double-booked across another class or period.
7. 4
   Publishing: Click Publish Timetable to release the schedule to teachers and parents.

Teacher & Parent Access:

• Teachers: Navigate to My Timetable Open /teacher/timetable to view your personal teaching schedule (Subject Teachers) or full class schedule (Class Teachers).
• Parents: Navigate to Class Timetable Open /parent/academics/timetable to view the weekly published timetable for all linked children.

2. School-Wide Grading Engine

Administrators set global grade scale boundaries used for automatic score-to-grade assignment.

1. 1
   Navigate to Grading Engine. Open /dashboard/grading
2. 2
   Click Add Grade to define grade symbols (e.g., A, B+), score ranges (min/max score), GPA points, and remarks (e.g., Distinction, Pass).
3. 3
   The visual coverage bar checks for gaps in score ranges from 0 to 100 marks.

3. Examination & Grading Approval Workflow

EduTrack enforces a strict 3-stage examination workflow: Draft Entry → Class Teacher Review → Admin Publication.

Step 1: Exam Event Creation (Admin)

1. 1
   Go to Examinations. Open /dashboard/exams
2. 2
   Click New Exam Event.
3. 3
   Select Academic Year, Term, and Participating Classes.
4. 4
   Click Publish to open mark entry for subject teachers.

Step 2: Mark Entry & Auto-Grading (Subject Teacher)

1. 1
   Go to Results Entry. Open /teacher/grades
2. 2
   Select the Exam Event, Class, and Subject.
3. 3
   Enter student scores. The system auto-saves each row and assigns letter grades based on the school's Grade Scale.
4. 4
   Click Submit for Review. Once submitted, the mark entry locks to prevent unauthorized edits.

Step 3: Review & Verification (Class Teacher)

1. 1
   Go to Results Review. Open /teacher/grades (Class Teacher Portal)
2. 2
   View submitted subject marks for your class.
3. 3
   Review scores and tap Approve or Reject (with mandatory feedback comment for correction).

Step 4: Report Card Generation (Admin & Parent)

1. 1
   In Examinations → Monitor, administrators view real-time progress across all classes and subjects.
2. 2
   Click Generate Report Cards once all subjects are approved.
3. 3
   Parents can view published report cards under Report Cards Open /parent/results, including class rank, overall grade, and subject breakdowns.

4. End-of-Year Academic Migration

At the end of an academic session, administrators can use the Academic Migration Wizard to perform bulk promotion, retention, or graduation of students.

1. 1
   Navigate to Classes Open /dashboard/classes and click Migrate Students.
2. 2
   Select the Source Class to evaluate.
3. 3
   Select the Target Class for students who will be promoted.
4. 4
   The system automatically calculates the average score for each student based on the year's exams.
5. 5
   Auto-Recommendation:
6. Students with an average score of < 40% are automatically flagged for Repeat Current Class.
7. Students with an average score of >= 40% are automatically flagged for Promote to Target Class.
8. 6
   Review the recommendations and make any manual adjustments. You can also select Graduate for students leaving the school.
9. 7
   Click Execute Migration to process the bulk updates. All affected students will be moved to their new classes immediately.